Looking for better ways to start your message without sounding too formal or repetitive? This guide covers other ways to say “This Is to Inform You”, with 30 professional, polite, and clear alternatives. These formal and informal phrases help improve your emails, letters, and everyday communication by making your message sound more natural and engaging. From business-friendly wording to simple, conversational options, you’ll find the right phrase for any situation. Use these alternatives to communicate clearly, sound confident, and keep your writing fresh and effective.
What Does “This Is to Inform You” Mean?
“This Is to Inform You” is a phrase used to share information officially or formally. It signals that the following details are important and meant for the recipient’s awareness.
When to Use “This Is to Inform You”
You can use this phrase in professional emails, formal letters, notifications, or announcements. It works well when the information must be clearly communicated without unnecessary elaboration.
Is It Professional/Polite to Say “This Is to Inform You”?
Yes, it is professional and polite, but it can sound formal or cold. Choosing a more empathetic alternative makes communication feel friendlier while maintaining clarity.
1. I Would Like to Share
Scenario: Sharing an update with a colleague or client.
Examples:
- I would like to share that the meeting has been rescheduled to Monday.
- I would like to share our new project guidelines for your review.
- I would like to share exciting news about our upcoming team event.
- I would like to share important changes to the company policy today.
- I would like to share that your request has been successfully processed.
Tone: Friendly and approachable.
Why it works: Shows willingness to communicate and makes the message feel inclusive and considerate.
2. I Want to Let You Know
Scenario: Informing someone casually yet clearly.
Examples:
- I want to let you know that your package has arrived this morning.
- I want to let you know about the upcoming software update.
- I want to let you know our office will close early today.
- I want to let you know that your report was well-received.
- I want to let you know we’ve adjusted the meeting schedule.
Tone: Conversational and caring.
Why it works: Makes communication feel personal and avoids sounding rigid or overly formal.
3. Please Be Informed That
Scenario: Formal notifications or announcements.
Examples:
- Please be informed that your application has been approved by HR.
- Please be informed that the training session will start at 10 a.m.
- Please be informed that the office will be closed on Friday.
- Please be informed that the new policy is effective immediately.
- Please be informed that the package has been dispatched today.
Tone: Professional and formal.
Why it works: Maintains authority while clearly conveying the necessary information.
4. Kindly Note That
Scenario: Reminding or notifying politely.
Examples:
- Kindly note that the deadline for submissions is next Wednesday.
- Kindly note that the conference has been postponed to next month.
- Kindly note that the password reset link will expire in 24 hours.
- Kindly note that your leave request has been approved.
- Kindly note that all reports must be submitted by Friday evening.
Tone: Polite and courteous.
Why it works: Softens the message while emphasizing importance and clarity.
5. I Am Writing to Let You Know
Scenario: Formal email or letter communication.
Examples:
- I am writing to let you know your invoice has been processed.
- I am writing to let you know about the upcoming policy changes.
- I am writing to let you know your subscription will renew soon.
- I am writing to let you know the team meeting is rescheduled.
- I am writing to let you know that your feedback is appreciated.
Tone: Formal yet personable.
Why it works: Combines professionalism with a human touch, making the message feel thoughtful.
6. I Would Like to Inform You
Scenario: General formal information sharing.
Examples:
- I would like to inform you about our new office timings.
- I would like to inform you that your order has been shipped.
- I would like to inform you of changes in the project plan.
- I would like to inform you that the meeting room is reserved.
- I would like to inform you about an important update on your account.
Tone: Professional and clear.
Why it works: Maintains formality while conveying care and respect.
7. Allow Me to Inform You
Scenario: Sharing important or sensitive news formally.
Examples:
- Allow me to inform you that the contract has been approved.
- Allow me to inform you of your successful application.
- Allow me to inform you that the system maintenance is completed.
- Allow me to inform you about upcoming changes in the schedule.
- Allow me to inform you that the report is ready for review.
Tone: Respectful and formal.
Why it works: Adds a courteous tone and positions the sender as professional.
8. I Thought You Should Know
Scenario: Informing someone casually yet thoughtfully.
Examples:
- I thought you should know that the meeting location has changed.
- I thought you should know about the upcoming holiday schedule.
- I thought you should know your request has been approved today.
- I thought you should know that the new guidelines are now available.
- I thought you should know the client sent additional feedback.
Tone: Friendly and conversational.
Why it works: Feels personal, showing you care enough to keep the recipient informed.
9. Just a Heads-Up
Scenario: Informal alert or notification.
Examples:
- Just a heads-up, the website will be down for maintenance tonight.
- Just a heads-up, your package might arrive later than expected.
- Just a heads-up, the meeting has been moved to the afternoon.
- Just a heads-up, new updates are available in your account portal.
- Just a heads-up, the team lunch has been postponed to next week.
Tone: Casual and approachable.
Why it works: Creates a relaxed atmosphere while still conveying important information.
10. I’m Reaching Out to Let You Know
Scenario: Emailing or messaging someone formally but warmly.
Examples:
- I’m reaching out to let you know that your report is complete.
- I’m reaching out to let you know about the upcoming webinar schedule.
- I’m reaching out to let you know the invoice has been sent.
- I’m reaching out to let you know the team meeting is rescheduled.
- I’m reaching out to let you know that your feedback is valued.
Tone: Professional and friendly.
Why it works: Adds warmth to formal communication and encourages connection.
11. Please Be Advised That
Scenario: Formal notice or advisory.
Examples:
- Please be advised that the system will be unavailable after 8 PM.
- Please be advised that all submissions must follow the updated guidelines.
- Please be advised that your contract requires immediate attention.
- Please be advised that parking spaces are limited this week.
- Please be advised that the deadline for applications is tomorrow.
Tone: Formal and authoritative.
Why it works: Signals importance while remaining professional and respectful.
12. I Wish to Notify You
Scenario: Formal written communication.
Examples:
- I wish to notify you that your application has successfully cleared the first stage.
- I wish to notify you about changes in the meeting agenda.
- I wish to notify you that your request has been processed.
- I wish to notify you of updates to the project timeline.
- I wish to notify you that the payment has been received.
Tone: Formal and clear.
Why it works: Offers official communication with a courteous and professional tone.
13. I’m Writing to Notify You
Scenario: Formal letter or email.
Examples:
- I’m writing to notify you that your order has been shipped today.
- I’m writing to notify you about the upcoming office closure.
- I’m writing to notify you that the invoice is attached to this email.
- I’m writing to notify you about the new policy effective immediately.
- I’m writing to notify you that the team meeting time has changed.
Tone: Formal yet personable.
Why it works: Combines formality with a human touch to show attentiveness.
14. I Need to Inform You
Scenario: Sharing essential information.
Examples:
- I need to inform you that your request cannot be processed immediately.
- I need to inform you of changes in the project schedule.
- I need to inform you that the conference has been canceled.
- I need to inform you about an urgent policy update.
- I need to inform you that your subscription has expired.
Tone: Serious and professional.
Why it works: Highlights urgency while maintaining professionalism.
15. I Want to Bring to Your Attention
Scenario: Highlighting important or sensitive information.
Examples:
- I want to bring to your attention the changes in our reporting procedure.
- I want to bring to your attention the upcoming deadlines for submission.
- I want to bring to your attention a discrepancy in the report.
- I want to bring to your attention new opportunities for collaboration.
- I want to bring to your attention that the meeting time is revised.
Tone: Respectful and informative.
Why it works: Polite approach that emphasizes importance without sounding harsh.
16. I Thought It Important to Tell You
Scenario: Sharing meaningful updates thoughtfully.
Examples:
- I thought it important to tell you the team meeting is postponed.
- I thought it important to tell you about the new software release.
- I thought it important to tell you that your request is approved.
- I thought it important to tell you the deadline has changed.
- I thought it important to tell you about the client’s feedback.
Tone: Considerate and caring.
Why it works: Shows mindfulness and attention to detail, making the message feel personal.
17. I Would Like to Make You Aware
Scenario: Formal notifications requiring awareness.
Examples:
- I would like to make you aware of the new workplace safety guidelines.
- I would like to make you aware that the budget report is finalized.
- I would like to make you aware of changes to your account details.
- I would like to make you aware that your order has been shipped.
- I would like to make you aware that the meeting time has shifted.
Tone: Professional and courteous.
Why it works: Politely emphasizes that the information is necessary for the recipient’s attention.
18. I’m Writing to Bring to Your Attention
Scenario: Formal written notice or announcement.
Examples:
- I’m writing to bring to your attention that the new policy is now effective.
- I’m writing to bring to your attention the updated project guidelines.
- I’m writing to bring to your attention the changes in office hours.
- I’m writing to bring to your attention that the report is ready.
- I’m writing to bring to your attention the revised training schedule.
Tone: Professional and thoughtful.
Why it works: Clearly conveys importance while keeping communication polite and structured.
19. Please Be Aware That
Scenario: Formal notice or advisory.
Examples:
- Please be aware that the new rules will apply starting next week.
- Please be aware that your request is under review and pending approval.
- Please be aware that the team meeting has been moved to Wednesday.
- Please be aware that the project deadline has been extended.
- Please be aware that the software system will undergo maintenance tonight.
Tone: Formal yet polite.
Why it works: Provides clear notice without sounding commanding or harsh.
20. I Am Informing You That
Scenario: Official communication of information.
Examples:
- I am informing you that your payment has been successfully processed.
- I am informing you that the training session has been rescheduled.
- I am informing you that your application has been approved.
- I am informing you that the report submission deadline is extended.
- I am informing you that the office will remain closed tomorrow.
Tone: Professional and neutral.
Why it works: Maintains formality while directly delivering the necessary message.
21. Just to Let You Know
Scenario: Casual updates or reminders.
Examples:
- Just to let you know, the meeting has been moved to next Friday.
- Just to let you know, your order has been shipped today.
- Just to let you know, the software update will start at midnight.
- Just to let you know, the office event is scheduled for tomorrow.
- Just to let you know, your report has been reviewed and approved.
Tone: Casual and friendly.
Why it works: Light, approachable phrasing that avoids sounding too formal.
22. Allow Me to Notify You
Scenario: Formal updates or announcements.
Examples:
- Allow me to notify you that your subscription has been renewed successfully.
- Allow me to notify you that the meeting agenda has been revised.
- Allow me to notify you that your package is ready for pickup.
- Allow me to notify you that the policy changes are effective immediately.
- Allow me to notify you that the training session will begin at 10 AM.
Tone: Respectful and formal.
Why it works: Polite and professional, emphasizes courtesy while delivering key information.
23. I’d Like to Keep You Updated
Scenario: Continuous updates or progress reporting.
Examples:
- I’d like to keep you updated on the project milestones this week.
- I’d like to keep you updated about changes in the schedule.
- I’d like to keep you updated on the progress of your request.
- I’d like to keep you updated about the new team assignments.
- I’d like to keep you updated on the feedback received from clients.
Tone: Friendly, proactive, and inclusive.
Why it works: Builds rapport and demonstrates care while sharing ongoing information.
24. I’m Bringing This to Your Attention
Scenario: Highlighting important or urgent information.
Examples:
- I’m bringing this to your attention that the system will be down tonight.
- I’m bringing this to your attention that the meeting location has changed.
- I’m bringing this to your attention that the deadline is moved up.
- I’m bringing this to your attention that the new guidelines are in effect.
- I’m bringing this to your attention that your approval is required today.
Tone: Serious and professional.
Why it works: Emphasizes urgency while remaining respectful and clear.
25. I Thought You Might Want to Know
Scenario: Casual, friendly sharing of updates.
Examples:
- I thought you might want to know the team meeting is rescheduled.
- I thought you might want to know the report is now available.
- I thought you might want to know the office will close early.
- I thought you might want to know about the new project update.
- I thought you might want to know that your request has been approved.
Tone: Friendly and considerate.
Why it works: Softens the message and makes it feel personal and thoughtful.
26. I’m Writing to Keep You Informed
Scenario: Formal updates or reporting.
Examples:
- I’m writing to keep you informed that the report has been submitted.
- I’m writing to keep you informed about the upcoming schedule changes.
- I’m writing to keep you informed that the invoice has been processed.
- I’m writing to keep you informed about the project progress.
- I’m writing to keep you informed that your request has been approved.
Tone: Formal and professional.
Why it works: Shows consistency, professionalism, and attentiveness in communication.
27. I’d Like to Bring This to Your Attention
Scenario: Highlighting something important or corrective.
Examples:
- I’d like to bring this to your attention that the policy has been updated.
- I’d like to bring this to your attention that the report needs revision.
- I’d like to bring this to your attention that your meeting has been canceled.
- I’d like to bring this to your attention that the office hours changed.
- I’d like to bring this to your attention that your request is pending approval.
Tone: Polite, formal, and respectful.
Why it works: Balances urgency with professionalism, ensuring the message is noted.
28. Just So You Know
Scenario: Casual notification or friendly reminder.
Examples:
- Just so you know, the meeting starts at 2 PM tomorrow.
- Just so you know, your package will arrive later than expected.
- Just so you know, the office is closed for maintenance today.
- Just so you know, the client has approved your proposal.
- Just so you know, the report has been shared with the team.
Tone: Informal and approachable.
Why it works: Friendly tone makes the message feel less formal and more personal.
29. I Would Like to Notify You
Scenario: Formal communication of updates or changes.
Examples:
- I would like to notify you that your account details have been updated.
- I would like to notify you that the new policy is effective immediately.
- I would like to notify you that your application is approved.
- I would like to notify you that the report deadline is extended.
- I would like to notify you that your meeting is rescheduled.
Tone: Professional and polite.
Why it works: Clearly communicates information while maintaining courtesy.
30. I’m Letting You Know
Scenario: Friendly notification or announcement.
Examples:
- I’m letting you know that the office will close early tomorrow.
- I’m letting you know that the project report is finalized.
- I’m letting you know about the changes in the meeting schedule.
- I’m letting you know that your request has been successfully processed.
- I’m letting you know that the new guidelines are now in effect.
Tone: Casual, approachable, and warm.
Why it works: Friendly and direct, making the recipient feel included and informed.
FAQs
1. Can I use these phrases in casual conversation?
Yes, phrases like “Just so you know” and “I want to let you know” work well in casual settings.
2. Are all alternatives professional?
Most are professional. Formal ones include “Please be informed that” and “I wish to notify you,” while casual ones are friendlier.
3. Which alternative is best for emails?
“I’m reaching out to let you know” or “I would like to share” works perfectly in professional emails.
4. Can I use these alternatives for urgent information?
Yes. Phrases like “Please be advised that” or “I’m bringing this to your attention” convey urgency politely.
5. Are these alternatives suitable for team updates?
Absolutely. Many, like “I’d like to keep you updated,” are ideal for keeping colleagues informed consistently.
Conclusion
Replacing “This Is to Inform You” with thoughtful alternatives makes your communication warmer, more personal, and professional. Whether formal, casual, or urgent, these 30 options help you convey important information clearly while expressing care. Choosing the right phrase depending on tone and audience ensures your message is effective, considerate, and well-received.
