In professional communication, phrases like “Please be informed” are often used to share updates or important details. While correct, repeating it in every email can feel formal or stiff. Discovering other ways to say please be informed helps your messages sound natural and approachable.
Using the right phrasing ensures your updates are clear, polite, and professional. In this article, you’ll learn other ways to say please be informed that make your emails and notifications more engaging and reader-friendly.
What Does “Please Be Informed” Mean?
“Please be informed” is a formal way to notify someone about information, updates, or changes. It’s often used in professional emails, official notices, or reports.
While it works, repeating it frequently can sound stiff or impersonal. Using variations helps your messages feel professional yet approachable.
When to Use “Please Be Informed”
You can use these alternatives in situations such as:
- Formal emails or letters
- Business reports or official notifications
- Customer or client communication
- Team collaboration updates
- Any scenario where you need to convey information politely and clearly
Synonyms of “Please Be Informed” and How to Use Them
1. Kindly Note
Scenario: Polite and formal alternative.
Example Sentences:
- Kindly note that the meeting has been rescheduled.
- Kindly note the changes in the project timeline.
- Kindly note that your request has been approved.
- Kindly note the updated contact details.
- Kindly note the important instructions below.
Explanation: Formal and respectful, commonly used in professional communication.
Best Use: Emails, memos, and official notifications.
2. Please Take Note
Scenario: Direct way to draw attention to information.
Example Sentences:
- Please take note of the new policy updates.
- Please take note that the office will be closed tomorrow.
- Please take note of the deadlines mentioned.
- Please take note of the instructions carefully.
- Please take note that your submission is required by Friday.
Explanation: Polite and formal, emphasizes importance.
Best Use: Emails, letters, or workplace announcements.
3. Be Advised
Scenario: Professional and authoritative tone.
Example Sentences:
- Be advised that the system will undergo maintenance tonight.
- Be advised that the schedule has been modified.
- Be advised that your request is being processed.
- Be advised of the upcoming changes.
- Be advised that attendance is mandatory.
Explanation: Strong, formal alternative suitable for professional communication.
Best Use: Corporate emails, official notices, or legal communications.
4. Please Be Aware
Scenario: To inform someone politely.
Example Sentences:
- Please be aware that deadlines are approaching.
- Please be aware of the new guidelines.
- Please be aware that the event starts at 10 AM.
- Please be aware of the recent updates in the project.
- Please be aware that your account requires verification.
Explanation: Polite and neutral, works in formal or semi-formal contexts.
Best Use: Workplace updates, client communication, or team messages.
5. For Your Information
Scenario: Neutral and widely used professional alternative.
Example Sentences:
- For your information, the report has been submitted.
- For your information, the office hours have changed.
- For your information, the client has approved the proposal.
- For your information, the meeting is postponed.
- For your information, new guidelines are in effect.
Explanation: Clear, professional, and direct.
Best Use: Emails, notices, or official communication.
6. Just to Inform You
Scenario: Casual yet professional way to notify.
Example Sentences:
- Just to inform you, the invoice has been sent.
- Just to inform you, the shipment will arrive tomorrow.
- Just to inform you, the meeting location has changed.
- Just to inform you, your request has been approved.
- Just to inform you, the system will be down tonight.
Explanation: Friendly, approachable tone; less formal than traditional phrases.
Best Use: Emails, messages, and team updates.
7. I Would Like to Inform You
Scenario: Formal and polite statement.
Example Sentences:
- I would like to inform you that the schedule is updated.
- I would like to inform you about the new policy changes.
- I would like to inform you that your request has been processed.
- I would like to inform you about the upcoming event.
- I would like to inform you that the payment has been received.
Explanation: Polite, professional, and suitable for formal correspondence.
Best Use: Client emails, official notices, or professional letters.
8. Please Note
Scenario: Direct and formal, emphasizes attention.
Example Sentences:
- Please note the revised project deadline.
- Please note that the office will be closed tomorrow.
- Please note the instructions carefully.
- Please note that your attendance is required.
- Please note the updated contact details.
Explanation: Widely accepted, formal, and concise.
Best Use: Emails, reports, or memos.
9. Kindly Be Advised
Scenario: Polite and professional tone.
Example Sentences:
- Kindly be advised that the system will be updated tonight.
- Kindly be advised that your request is under review.
- Kindly be advised of the new guidelines.
- Kindly be advised that the meeting venue has changed.
- Kindly be advised that the submission deadline is extended.
Explanation: Very formal, often used in corporate and legal communications.
Best Use: Emails, letters, and official notices.
10. For Your Awareness
Scenario: Slightly less formal, emphasizes understanding.
Example Sentences:
- For your awareness, the report has been finalized.
- For your awareness, changes will take effect tomorrow.
- For your awareness, the client has approved the proposal.
- For your awareness, new safety measures are implemented.
- For your awareness, the meeting has been rescheduled.
Explanation: Professional yet softer than “please be informed.”
Best Use: Workplace emails or team communication.
11. Let Me Inform You
Scenario: Polite and professional notification.
Example Sentences:
- Let me inform you that the schedule has been updated.
- Let me inform you about the new guidelines.
- Let me inform you that your request is approved.
- Let me inform you of the upcoming changes.
- Let me inform you that the report has been submitted.
Explanation: Formal, courteous, and appropriate for official communication.
Best Use: Professional emails, letters, or memos.
12. I’m Writing to Inform You
Scenario: Used in formal emails or letters.
Example Sentences:
- I’m writing to inform you that your application has been processed.
- I’m writing to inform you about the meeting reschedule.
- I’m writing to inform you that the project is complete.
- I’m writing to inform you of the upcoming changes.
- I’m writing to inform you that the system will be updated tonight.
Explanation: Very formal, sets a professional tone.
Best Use: Official correspondence or client emails.
13. This Is to Inform You
Scenario: Standard formal phrasing often used in letters.
Example Sentences:
- This is to inform you that your request has been received.
- This is to inform you about the new company policy.
- This is to inform you that the meeting has been postponed.
- This is to inform you of the schedule changes.
- This is to inform you that your report has been approved.
Explanation: Formal and clear, widely recognized in corporate communication.
Best Use: Business letters, official notifications, or email announcements.
14. Allow Me to Inform You
Scenario: Polite and formal, often slightly more personal.
Example Sentences:
- Allow me to inform you that the project deadline is extended.
- Allow me to inform you about the new updates.
- Allow me to inform you that your request is under review.
- Allow me to inform you that the meeting location has changed.
- Allow me to inform you that the report is finalized.
Explanation: Formal, courteous, and professional.
Best Use: Emails, letters, and executive communication.
15. Be Notified
Scenario: Short, formal, and direct.
Example Sentences:
- Be notified that the system will be down tonight.
- Be notified of the upcoming schedule changes.
- Be notified that your request has been approved.
- Be notified of the revised project deadlines.
- Be notified that the office will be closed tomorrow.
Explanation: Authoritative and professional, suitable for formal announcements.
Best Use: Official emails, corporate memos, or client notices.
16. Just So You Know
Scenario: Informal and friendly.
Example Sentences:
- Just so you know, the meeting starts at 2 PM.
- Just so you know, your request has been processed.
- Just so you know, the office will be closed tomorrow.
- Just so you know, the project is on track.
- Just so you know, the guidelines have changed.
Explanation: Casual and conversational, ideal for friendly communication.
Best Use: Team chats, messages, or informal emails.
17. I’d Like to Bring to Your Attention
Scenario: Formal and polite, used to highlight information.
Example Sentences:
- I’d like to bring to your attention the revised deadlines.
- I’d like to bring to your attention the new policy.
- I’d like to bring to your attention the upcoming changes.
- I’d like to bring to your attention the submitted report.
- I’d like to bring to your attention the meeting schedule.
Explanation: Professional and courteous, emphasizes importance.
Best Use: Formal emails, reports, or corporate letters.
18. For Your Consideration
Scenario: Formal, used when presenting information for review.
Example Sentences:
- For your consideration, the updated project plan is attached.
- For your consideration, the proposed changes are outlined below.
- For your consideration, the report has been finalized.
- For your consideration, the revised schedule is included.
- For your consideration, the new guidelines are provided.
Explanation: Polite, formal, often used in executive or managerial communication.
Best Use: Business emails, proposals, or official documents.
19. Please Take Note of
Scenario: Direct, formal way to highlight key information.
Example Sentences:
- Please take note of the new office timings.
- Please take note of the project deadline.
- Please take note of the updated guidelines.
- Please take note of the upcoming meeting.
- Please take note of the revised instructions.
Explanation: Professional, concise, and draws attention to important points.
Best Use: Emails, memos, or announcements.
20. Kindly Be Notified
Scenario: Very formal, professional phrasing.
Example Sentences:
- Kindly be notified that the system will be updated tonight.
- Kindly be notified of the revised schedule.
- Kindly be notified that your request has been approved.
- Kindly be notified about the upcoming changes.
- Kindly be notified that the meeting venue has changed.
Explanation: Polished and formal, suitable for professional or legal communication.
Best Use: Official notices, emails, or corporate letters.
21. For Your Attention
Scenario: Formal and polite, used to direct focus to important information.
Example Sentences:
- For your attention, the updated project timeline is attached.
- For your attention, the new policy guidelines are provided.
- For your attention, please review the report before Friday.
- For your attention, the meeting schedule has been revised.
- For your attention, the client feedback is included below.
Explanation: Polite and professional, draws attention to important information.
Best Use: Emails, reports, or formal notices.
22. Let This Serve as Notice
Scenario: Very formal, often used in legal or official contexts.
Example Sentences:
- Let this serve as notice that the office will be closed tomorrow.
- Let this serve as notice that your request has been approved.
- Let this serve as notice of the upcoming policy changes.
- Let this serve as notice that the project deadline is extended.
- Let this serve as notice that attendance is mandatory.
Explanation: Authoritative and formal, suitable for official or legal communication.
Best Use: Notices, legal emails, or corporate letters.
23. Be Advised Accordingly
Scenario: Formal and directive, used to inform with authority.
Example Sentences:
- Be advised accordingly that the schedule has changed.
- Be advised accordingly of the new project guidelines.
- Be advised accordingly that your request is approved.
- Be advised accordingly about the upcoming meeting.
- Be advised accordingly of the revised instructions.
Explanation: Strong professional tone, emphasizes awareness and action.
Best Use: Corporate emails, memos, or official notifications.
24. I’m Informing You
Scenario: Clear and professional notification.
Example Sentences:
- I’m informing you that the report has been submitted.
- I’m informing you about the revised deadlines.
- I’m informing you that the meeting is postponed.
- I’m informing you of the policy changes.
- I’m informing you that your request has been processed.
Explanation: Direct and professional, suitable for formal communication.
Best Use: Emails, notices, or professional messages.
25. Do Note
Scenario: Polite, formal alternative to draw attention.
Example Sentences:
- Do note that the office will be closed on Friday.
- Do note the revised project timeline.
- Do note the updated instructions carefully.
- Do note that attendance is required.
- Do note the new guidelines effective immediately.
Explanation: Polite and concise, emphasizes importance.
Best Use: Emails, reports, or workplace announcements.
26. This Is to Notify You
Scenario: Formal and professional, often used in official communication.
Example Sentences:
- This is to notify you that the project has been completed.
- This is to notify you of the schedule changes.
- This is to notify you that your request has been approved.
- This is to notify you that the meeting is postponed.
- This is to notify you of the new guidelines.
Explanation: Standard formal phrasing, widely accepted in professional correspondence.
Best Use: Emails, letters, or official notices.
27. Please Be Updated
Scenario: Modern professional alternative.
Example Sentences:
- Please be updated on the latest project progress.
- Please be updated about the upcoming changes.
- Please be updated that your request has been processed.
- Please be updated with the revised schedule.
- Please be updated on the meeting outcomes.
Explanation: Formal yet concise, emphasizes awareness.
Best Use: Emails, project updates, and team communication.
28. Kindly Take Note
Scenario: Polite, professional alternative to emphasize important information.
Example Sentences:
- Kindly take note of the revised guidelines.
- Kindly take note that the office will be closed.
- Kindly take note of the updated meeting schedule.
- Kindly take note of the submission deadline.
- Kindly take note that your request has been approved.
Explanation: Polite, professional, and widely used.
Best Use: Emails, memos, or official communication.
29. For Your Reference
Scenario: Professional, slightly neutral, used when sharing information.
Example Sentences:
- For your reference, the updated report is attached.
- For your reference, the revised schedule is provided below.
- For your reference, the guidelines have been updated.
- For your reference, the client feedback is included.
- For your reference, the project progress report is attached.
Explanation: Neutral, polite, and professional; suitable for providing context.
Best Use: Emails, reports, and professional messages.
30. Please Be Advised
Scenario: Common professional alternative to formally notify.
Example Sentences:
- Please be advised that the meeting is rescheduled.
- Please be advised of the revised project deadlines.
- Please be advised that your request has been approved.
- Please be advised about the upcoming changes.
- Please be advised that the office will be closed tomorrow.
Explanation: Formal, clear, and professional.
Best Use: Emails, letters, or corporate communications.
31. For Your Perusal
Scenario: Formal and slightly literary, used when sharing documents or information.
Example Sentences:
- For your perusal, the final project report is attached.
- For your perusal, the revised guidelines are included.
- For your perusal, please review the meeting minutes.
- For your perusal, the updated schedule is provided below.
- For your perusal, the client proposal is attached.
Explanation: Polite and formal, often used in written communication.
Best Use: Emails, reports, or professional letters.
32. Please Take Notice
Scenario: Formal and authoritative alternative.
Example Sentences:
- Please take notice of the revised project timeline.
- Please take notice that your request is approved.
- Please take notice of the upcoming policy changes.
- Please take notice that the office will be closed.
- Please take notice of the updated meeting schedule.
Explanation: Strong, formal phrasing; emphasizes attention.
Best Use: Corporate emails, memos, or official announcements.
33. Allow Me to Notify You
Scenario: Polite and professional alternative.
Example Sentences:
- Allow me to notify you that the report has been submitted.
- Allow me to notify you of the upcoming changes.
- Allow me to notify you that your request is approved.
- Allow me to notify you that the meeting has been rescheduled.
- Allow me to notify you of the revised deadlines.
Explanation: Formal, courteous, and professional.
Best Use: Emails, official letters, and notices.
34. Be Informed
Scenario: Direct formal phrasing.
Example Sentences:
- Be informed that the office will be closed tomorrow.
- Be informed of the new policy changes.
- Be informed that your request has been approved.
- Be informed of the updated schedule.
- Be informed about the upcoming project review.
Explanation: Clear and formal, emphasizes awareness.
Best Use: Professional emails or official notices.
35. For Your Guidance
Scenario: Polite and professional, often used when sharing instructions or updates.
Example Sentences:
- For your guidance, the revised project plan is attached.
- For your guidance, please follow the updated guidelines.
- For your guidance, the client feedback is provided below.
- For your guidance, the new schedule is included.
- For your guidance, the report has been finalized.
Explanation: Polite, formal, and slightly advisory in tone.
Best Use: Professional emails, instructions, or corporate communication.
36. Just to Keep You Informed
Scenario: Friendly yet professional.
Example Sentences:
- Just to keep you informed, the meeting has been postponed.
- Just to keep you informed, your request has been processed.
- Just to keep you informed, the project is on track.
- Just to keep you informed, the office will be closed tomorrow.
- Just to keep you informed, the updated guidelines are attached.
Explanation: Polite, professional, and conversational.
Best Use: Emails, messages, or team updates.
37. I’m Bringing to Your Attention
Scenario: Formal and polite, highlights important information.
Example Sentences:
- I’m bringing to your attention the revised project timeline.
- I’m bringing to your attention the new policy changes.
- I’m bringing to your attention the upcoming meeting schedule.
- I’m bringing to your attention the client feedback.
- I’m bringing to your attention the updated instructions.
Explanation: Polite, formal, and emphasizes importance.
Best Use: Emails, letters, and professional correspondence.
Conclusion
Using other ways to say “please be informed” helps your communication feel polished, professional, and considerate. Repeating the same phrase can sound stiff or impersonal, but using varied alternatives keeps your emails, messages, and official correspondence clear, engaging, and professional.
By selecting phrases that match your audience and context, you demonstrate strong communication skills, attention to detail, and professionalism. Start incorporating these alternatives today, and your updates, notifications, and messages will make a stronger impact.
